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Ashmolean Museum

CORPORATE | GALA | COLLEGE | EXPANSIVE

How We Did This

INTRO

Ashmolean museum

The Ashmolean Museum of Art and Archaeology on Beaumont Street, Oxford, England, is Britain’s first public museum. Built in 1683, it’s no surprise clients want to use this venue for their big day, wedding party or special birthday due to its amazing history and the perfect layout within. Each room is allocated to a certain part of the event, for example the RSG would often be used for large party space, corporate events or a wedding breakfast. 

Why did the clients and event planner choose to recommend us, well we’ve had plenty of experience when it comes to highlighting the amazing internal and external features within the Ashmolean Museum in Oxford.  

CONSULTATION

Detailed consultation

As with most events of this scale we would always offer to meet the clients either at our offices,  zoom call, or of course at the venue itself to get a real good feel for what needs to be achieved and for us to connect with the person. Firstly we’d discussed the ideas and what the event was about so we could fully focus and bounce ideas between us to be able to create and recreate the packages in the event spaces being used in the venue. Walking through the spaces with the event planner and the clients to give a detailed explanation of how the equipment would be positioned and used in its optimal ways we then closed then meeting after exchanging contact details. 




CHALLENGES

event challenges

So in this case the challenge for us was not to fully dress the venue with a completely fresh lighting solution, but to recreate an event that had already had similar creations but with a personal twist. With this being a very special day for the couple getting married we had to be very specific about the lighting and the mood to make the right atmosphere. Selecting a trusted DJ and the right size packages for the evening entertainment so guests took memories away with them that would stay with them forever. We always take into account the visual aspect especially when photographers are present so to highlight the amazing features and help bring the building to life for these few hours was vital.

RESULT

our solutions

We lit up the entrance with our wireless LED uplighting package with the colors of the clients choice for the first part of the wow factor when guests arrived and entered the building, with the continuity being continued through the venue including the Atrium and into the Vaults. The Atrium was used for the initial entry by guests and bride and groom with a basic speech pa system and warm lighting on the features for a drinks reception and greeting of friends. Then onto the wedding breakfast in the second space being used for the occasion. Creating an ambient glow we then used warm white LED lighting washes to highlight the statues in the RSG where the fine dining took place. No color was desired in this area so a neutral approach was taken. The need for amplified speeches meant we supplied a simple discrete Pa system and a wireless microphone with the option to play background music. Once the desserts were served it was all guests downstairs for the party and dancing to begin, again with uplighting used within the arches of the vaults to make the place glow and with a high powered Pa package for the dance floor. To come away from the more traditional disco lighting we included pro moving head club lights and a high powered mirror ball package to give the room the sparkle. As an additional but favorite we added battery powered fairy light strings to the pillars, we use battery strings so not to cause any trip hazard with cables on the floor. The DJ we supplied started off slowly and as the night continued ramped up the sound and included the requests put forward by the newlywed couple. We always give our clients the option to communicate with our DJ beforehand and speak directly to get a feel for each other’s needs and know what music is to be played including a first dance song.  When the last song was played the guests including the bride and groom left the building and our late night team then continued to clear away all equipment used in the venue. As the areas being used throughout the evening were staggered our technicians were able to clear each room as the event took place without guests being disturbed meaning just the Vaults were left to clear. This meant we were able to clear the rooms and leave the venue within the time allocated so the venue event team and security staff were able to finish on time as agreed.

Ashmolean Museum

CORPORATE | GALA | COLLEGE | EXPANSIVE

How We Did This

INTRO

Ashmolean museum

The Ashmolean Museum of Art and Archaeology on Beaumont Street, Oxford, England, is Britain’s first public museum. Built in 1683, it’s no surprise clients want to use this venue for their big day, wedding party or special birthday due to its amazing history and the perfect layout within. Each room is allocated to a certain part of the event, for example the RSG would often be used for large party space, corporate events or a wedding breakfast. 

Why did the clients and event planner choose to recommend us, well we’ve had plenty of experience when it comes to highlighting the amazing internal and external features within the Ashmolean Museum in Oxford.  

CONSULTATION

Detailed consultation

As with most events of this scale we would always offer to meet the clients either at our offices,  zoom call, or of course at the venue itself to get a real good feel for what needs to be achieved and for us to connect with the person. Firstly we’d discussed the ideas and what the event was about so we could fully focus and bounce ideas between us to be able to create and recreate the packages in the event spaces being used in the venue. Walking through the spaces with the event planner and the clients to give a detailed explanation of how the equipment would be positioned and used in its optimal ways we then closed then meeting after exchanging contact details. 




CHALLENGES

event challenges

So in this case the challenge for us was not to fully dress the venue with a completely fresh lighting solution, but to recreate an event that had already had similar creations but with a personal twist. With this being a very special day for the couple getting married we had to be very specific about the lighting and the mood to make the right atmosphere. Selecting a trusted DJ and the right size packages for the evening entertainment so guests took memories away with them that would stay with them forever. We always take into account the visual aspect especially when photographers are present so to highlight the amazing features and help bring the building to life for these few hours was vital.

RESULT

our solutions

We lit up the entrance with our wireless LED uplighting package with the colors of the clients choice for the first part of the wow factor when guests arrived and entered the building, with the continuity being continued through the venue including the Atrium and into the Vaults. The Atrium was used for the initial entry by guests and bride and groom with a basic speech pa system and warm lighting on the features for a drinks reception and greeting of friends. Then onto the wedding breakfast in the second space being used for the occasion. Creating an ambient glow we then used warm white LED lighting washes to highlight the statues in the RSG where the fine dining took place. No color was desired in this area so a neutral approach was taken. The need for amplified speeches meant we supplied a simple discrete Pa system and a wireless microphone with the option to play background music. Once the desserts were served it was all guests downstairs for the party and dancing to begin, again with uplighting used within the arches of the vaults to make the place glow and with a high powered Pa package for the dance floor. To come away from the more traditional disco lighting we included pro moving head club lights and a high powered mirror ball package to give the room the sparkle. As an additional but favorite we added battery powered fairy light strings to the pillars, we use battery strings so not to cause any trip hazard with cables on the floor. The DJ we supplied started off slowly and as the night continued ramped up the sound and included the requests put forward by the newlywed couple. We always give our clients the option to communicate with our DJ beforehand and speak directly to get a feel for each other’s needs and know what music is to be played including a first dance song.  When the last song was played the guests including the bride and groom left the building and our late night team then continued to clear away all equipment used in the venue. As the areas being used throughout the evening were staggered our technicians were able to clear each room as the event took place without guests being disturbed meaning just the Vaults were left to clear. This meant we were able to clear the rooms and leave the venue within the time allocated so the venue event team and security staff were able to finish on time as agreed.

Oxford University Press

CORPORATE | GALA | COLLEGE | EXPANSIVE

How We Did This

INTRO

OXFORD UNIVERSITY PRESS

Oxford University Press (OUP) is the world’s leading university press with the widest global presence. Our academic publishing programme serves scholars, teachers and researchers, publishing important and rigorous research and scholarship across subject areas stretching from History to Life Sciences to Economics. With awesome grounds and a quad and a lovely cafe we can fully understand why internal operators decide to throw events and open evenings for their clients and staff. Why did the events coordinator choose to use our services, well we’re a recommended supplier and this would not be the first time we worked here. After supplying a full show throughout from entrance to outdoor and all internal rooms they trust us to fulfill the required services.

CONSULTATION

DETAILED CONSULTATION

As with most events of this scale we would always offer to meet the clients either at our offices,  zoom call or of course at the venue itself to get a real good feel for what needs to be achieved and for us to connect with the person. Firstly we’d discussed the ideas and what the event was about so we could fully focus and bounce ideas between us to be able to create and recreate the packages in the event spaces being used in the venue. Walking through the spaces with the event planner and the clients to give a detailed explanation of how the equipment would be positioned and used in its optimal ways we then closed the meeting. After agreeing on a realistic budget that worked for both sides we created a package to create as close to the vision as possible through colour, haze and lights and lasers.

CHALLENGES

EVENT CHALLENGES

The biggest part for us was to be lighting up the different areas of the venue and project logos for this particular event, this included the restaurant, corridors and outdoor quad. In a previous event also held in October it was officially the first event to have ever taken place where lighting and special effects were brought in. So being honest we had a few ideas already for pillars, archways and general projection and colors as we knew this worked and the client had seen photos from our previous production services and agreed this worked nicely. In this instance we needed to create a fireworks show with only lights and no real fireworks or pyrotechnics to be used. It was a challenge but we were determined to give everyone a show with music and lights. Initially we’d thought maybe the effect was needing to be a little more basic but then realized after the meeting we needed to produce a show where guests were being guided too at a certain time. 

RESULT

OUR SOLUTION

We created a fake bonfire from multiple sized silk flames and topped it with a real gas flame flambeaux to create the desired effect within our boundaries of safety. This would give the feel of a cozy bonfire outside in the quad whilst guests were able to drink their hot chocolates and it was certainly a cold evening so very realistic. After a countdown from ten to 1 animated on the wall with a high powered laser the classical music began and a soundtrack with special effects including whistles and bangs synced started playing. With fog jet bursts and coloured smoke to create the gerbs on ground level to high powered beamed dancing and shooting up into the sky we also animated the wall washes with chasing colors and fades which were being controlled by our on site lighting technician. We also projected a welcome sign onto the quad when guests entered the area and had animations from a multi-coloured laser beaming through the two low fog hazers we had to give the misty atmosphere outside. The hazers also helped to let the light beams shine through. With the soundtrack coming to an end after roughly 12-15 mins and our firework gobo lights strobing it was time to wind down the show. As we wanted this to be as realistic as possible. We let the silk flames ripple and the flambeau stayed lit whilst guests left the quad to go back into the warmth and and ended off with some soft music whilst talking with a few of the guests before we packed down the equipment. We had the whole venue internally and externally packed down and in the van ready to sign out and leave the venue within roughly an hour and a half.

READY TO MAKE YOUR BIG DAY UNFORGETTABLE?